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Association Management

Menu of Services
All of the services listed are included in our standard monthly fee unless otherwise stated.

Board of Director Meetings* - preparation of:

  • Notice of Meeting

  • Agenda/Packets

  • Prior Board Meeting Minutes

  • YTD Financial Statements

Annual Association Meeting* - preparation of:

  • Notice of Meeting

  • Agenda

  • Prior Annual Meeting Minutes

  • YTD Financials

  • Present Proposed Budget

Daily Association Activity

  • Obtain Vendor Estimates (e.g. lawn and snow services)

  • Quality Control of Vendors (e.g. lawn and snow services)

  • Day-to-Day Communication with the Board, Homeowners, Vendors, Etc.

  • Assistance in Rectifying Disputes

Administrative-Support Services

  • Trust Accounting (e.g. monthly reports, including a balance sheet, profit and loss, payables detail, and bills paid)

  • Late Letters for Association Dues

Fiscal Management

  • Distribution of Welcome Packets

  • Provide Dues Coupons

  • Late Notices/Fees

  • Bill Approval/Payment

  • Monthly Financial Statement/Report

  • Tax Return Assistance

  • Annual Corporation Report Filing

  • Budget Preparation

  • Collect Assessments (dues)

  • Track and Collect Delinquencies

  • Property Sale Disclosure Statements

Common Area Maintenance**

  • Quick Response to Common Area Maintenance Requests (within 48 hours for non-emergencies)

  • 24/7 Response for Common Area Maintenance Emergencies

  • Recommendations for a Long-Term Replacement Plan for Capital Expenditures***

*Excluded in monthly fee: Cost of paper, envelopes, printing, and postage

**Maintenance is billed time and material.

***Kingwood works with outside contractors to provide this service at an additional cost.

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